How to share your Outlook calendar

Microsoft Outlookhas a powerful calendar that offers a lot of features and functionaltiy to anyone looking to beter organise their home and work life. But if you want to keep other people updated with your comings and goings, then sharing your calendar in Outlook is a great way to do that.

Here’s how to do it, whether you’re using the Outlook web version or the local application.

Difficulty

What You Need

Microsoft Outlook application

Web browser

If you use Microsoft Outlook for Windows, then it’s quite easy to share a calendar. Here are the steps.

Step 1:Open Outlook. Click on theCalendaricon in the upper-left. ClickShare calendarfrom the menu. You’ll be presented with a list of calendars that can be shared – not every calendar you have configured in Outlook will be available.

Step 2:You’ll be presented with thePermissionssection of the calendarPropertiesdialog box. Click theAdd…button.

In the dialog that opens, you’ll have access to your contact list to easily select a user to share with, or you can type an email address into theAddbox. Select or add as many users as you’d like. Click on a contact and then theAddbutton to add a user from your contacts. This will add the user(s) with the default view permissions.

When you’re done, click theOKbutton.

Step 3:In your list of users, you’ll see the permissions options. Here, we seeCan viewandCan edit. Select each user and then choose your desired level of permissions for each.

When you’re done, click theApplybutton and then theOKbutton. This will send an email to each user, who can then accept or reject the calendar sharing invite.

You can also use the Outlook web site to share your Outlook calendar. Here’s how.

Step 1:Go to your Outlook account on the web, located atOutlook.live.com. If you’ve not already signed in, do so.

Select theCalendaricon on the left. Select the calendar you wish to share and right-click on it. If it can be shared, you’ll have aSharing and permissionsoption. Select it.

Step 2:In the dialog that pops up, type an email address into the box. As you start typing, options might populate that you can select. Either complete the email address or select from the list.

Step 3:When you’ve added the user, you’ll have the option to set permissions. The options areCan view all detailsorCan edit. Select accordingly, and then clickShare.

The user will populate and then you may add another user. Continue adding users until you’ve added everyone.

you’re able to share your Outlook calendar within the Android app, too. Select theCalendaricon in the top-left of the app, then select the gear icon. SelectAdd Peopleand add the people you want to share the calendar with. Then adjust their permissions, and confirm you want to share it.

you’re able to adjust who you share the calendar with later by repeating these steps and adjusting the list of people accordingly.

you may share your Outlook calendar within the iPhone app, too. Select theCalendaricon, then select the gear icon. SelectAdd Peopleand add the people you want to share the calendar with. Then adjust their permissions, and confirm that you want to go ahead with the sharing.

Difficulty#

What You Need#

Microsoft Outlook application#